About the Library

What is the Library?

The Library is a centralized system for organizing documents across your organization. Instead of each space (such as a board or committee) having its separate document repository, the Library provides one shared set of documents and a unified system of tags. This makes document management more consistent and easier to navigate.

How do I know if I’m using the Library?

If your space is using the Library, you’ll see Library in the left-hand menu instead of Documents.

How are tags managed?

The admins of board-designated spaces manage tags in the Library. Committee members can view and use tags but cannot create, edit, merge, or delete them. This ensures consistency in how documents are tagged and found across the organization.

What does the Library include?

Your organization will have:

• One shared document repository accessible by all spaces (boards and committees)

• One set of common tags used for organizing and searching documents

  
  

Can a committee opt out of the Library?

Yes. If you want to keep a committee’s documents private or separate, that committee can be excluded from the Library.

What is the Internal tag?

The Internal tag allows a space to keep a document private within that space. Other spaces in the Library won’t be able to see or access it.

Even though board admins can manage Internal-tagged documents (e.g., rename, retag, delete), they cannot view the contents unless they belong to the space where the document is stored.

This is useful when a committee or board needs to work with documents that are not ready or not meant to be shared across the organization.

More about the internal tag.

How do I get access to the Library?

The Library is an optional add-on. It can be enabled by a BoardSpace administrator at the time of purchase or added later.

Updated June 2025